Middle School Secretary

 

PURPOSE OF JOB: To contribute to the efficient operation of the school office. School office functions include communications, maintenance, and/or input for student attendance/academic performance and school staff time/attendance records. Provides general secretarial/clerical support and is expected to conform to the highest standards of professionalism.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES: Include the following. A school secretary may be assigned any of the duties listed in this job description; other duties may be assigned.

• Assists in ensuring a productive and smoothly run office which provides excellent customer service and responsiveness to all persons who access that office.
• Serves as a receptionist to all persons entering the main office and/or attendance areas.
• Exercises discretion in handling public contacts.
• Receives and tabulates daily attendance, maintains student attendance records, and contacts parents of absentees.
• Explains attendance policies and procedures and manages the processing of absence and tardy notices.
• Assists parents seeking homework assignments for their children who have been absent.
• Maintains, formulates, updates, and requests pupil records. Requests and enters transcripts and testing results.
• Maintains time and attendance records for school personnel and enters this information into Payroll System.
• Handles telephone calls, relays messages makes appointments and appropriately responds to inquiries.
• Schedules student and staff conferences with the principal and/or assistant principal.
• Maintains an efficient filing system for the building and student records.
• Types correspondence, reports, manuals, notices, files vouchers, and other forms as assigned.
• Reads and routes incoming mail, including faculty and staff mail slots. Locates and attaches appropriate documents to correspondence to be answered by school staff.
• Stuffs envelopes by hand or with an envelope stuffing machine. Stamps, sorts, and distributes mail and runs errands. Addresses envelopes or packages for mailing.
• Assures that the school maintains the proper levels of office supplies.
• Contacts, assigns and orients subs as needed
• Prepares correspondence and memos from rough drafts. Performs clerical work for school counselors.
• Collects and compiles information to prepare periodic reports.
• Possesses working knowledge of master scheduling and assists those who are responsible for its development.
• Attends meetings as required.

REQUIRED QUALIFICATIONS:

• High school diploma or GED certificate.
• Accurately type a minimum of 40 wpm.
• Proficiency with Microsoft Office applications (spreadsheet, word processing, PowerPoint)
• Two (2) years prior clerical/secretarial experience

 

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job requires that the employee be able to: sit, stand, walk, speak, hear, use hands, fingers, reach with hands and fingers; bend, stoop, lift objects of at least ten pounds. The job requires the employee occasionally to stoop, kneel, crouch, or crawl. Visual ability requires mono and color vision, close vision, distance vision, depth perception, and the ability to adjust focus.

 

TERMS OF EMPLOYMENT:

 

 12 months

 

The district's hiring procedures will comply with all federal and state laws, including laws prohibiting discrimination. The district is an equal opportunity employer and hires only citizens of the United States and persons who are legally authorized to work in the United States. The Kirksville R-III School District will enroll and actively participate in a federal work authorization program in accordance with the law.